Conducting Ohio pre-employment background checks is a crucial step in your hiring process, regardless of the industry your company may be in. In order to conduct background checks for jobs in Ohio, you must abide by all laws that apply to the collection and use of the applicant information for employment-related purposes. This guide aims to help you better conduct an Ohio background check process.
For the purpose of learning about crimes that have occurred outside of the immediate vicinity of where the subject lives or works, a statewide search may produce data from several counties in a given state that submit reports to a repository.
Ohio’s Laws Regarding Pre-employment Background Checks
Employers and independent consumer reporting agencies (CRAs) must abide by all applicable local, state, and federal laws when using the data from Ohio pre-employment background checks.
Employers in Ohio who disregard the rules governing employment background checks risk legal repercussions, steep fines, and other sanctions.
The most crucial laws that Ohio employers must be aware of and abide by when conducting background checks for job applicants are outlined below.
Federal Regulations on Background Checks for Employment
Businesses in Ohio and CRAs alike are required to abide by all federal regulations governing pre-employment background checks. You should be aware of two important federal laws, including Title VII of the 1964 Civil Rights Act and the Fair Credit Reporting Act.
Ohio State Laws on Background Checks for Jobs
Employers in Ohio need to be aware of a few state regulations.
The state’s ban-the-box law must be followed by public employers. In 2015, the Department of Administrative Services released HR-29. This law forbids public-sector employers from requesting information about a candidate’s criminal history in the initial stages of the hiring process.
Eligible offenders may apply to the court under ORC 2953.32 to have specific criminal records sealed or expunged. Employers are not permitted to inquire about sealed, expunged, pardoned, or erased records with job candidates or employees.
Background Check Information for Ohio State
Employers in Ohio who work with consumer reporting agencies CRAs) like iprospectcheck and backgroundchecks have access to a wide range of pre-employment background check reports. By doing so, you can modify the information you get to fit your particular positions.
The majority of Ohio employers request reports about the criminal histories, employment histories, and educational backgrounds of their potential employees, although some of the information may vary.
Reports on a criminal history
The following details will be displayed for any applicant whose background check report reveals a criminal past:
- Case No.
- Citation date
- Any fee or fees
- Decision regarding the charge (s)
- When it was disposed of
- Seriousness of the charge (misdemeanor or felony)
After that, you can evaluate this data in relation to the position you are hiring for.
Reports on employment verification
You can verify the past employment information provided by your candidates using employment verification reports. You can use this information to determine whether applicants are reliable and possess the kinds of experience required for your positions.
In Ohio, you can obtain an employment verification report, which includes the following kinds of data:
Previous employers of the applicant Employment dates at each organization Titles and positions held
You can lower your risk of hiring unqualified workers and avert potential liability by asking for employment verification reports.
Verification reports for education
Verifying the academic data provided by your applicants can help you to make sure that you hire applicants who are fully qualified for the positions open at your company.
The following types of information will be included in your reports on education verification:
- Attended educational institutions
- Dates of attendance at every institution
- Earned diplomas, certificates, and degrees
Reports on education verification assist you in confirming the educational backgrounds of your candidates and lower your risk of being sued for negligent hiring.
FastFingerprints’ electronic fingerprinting process is virtually error-free because it makes use of cutting-edge hardware called Safeprintscan, preventing the smudged readings and/or delivery errors that are frequently associated with the ink processing method.
- Professional hiring procedure that does not intimidate prospective employees
- Gather fingerprints while conducting interviews, but wait to submit and pay for the background check until you have decided which candidate to hire.
- Almost error-free procedure
- Safe submission method
- Locations that are practical and professional in every Ohio’s major metro area
- No messy ink, no wait times
- Taking fingerprints takes less than five minutes.
- Strong connections with state organizations that demand electronic fingerprinting
The Bureau of Criminal Identification
Criminal history checks are carried out for both individuals and employers by the Bureau of Criminal Identification at the Ohio Attorney General’s Office. You must get in touch with one of the BCI’s WebCheck providers to obtain a criminal background check from the BCI.
These reports only contain information on Ohio’s criminal history and require applicants to submit fingerprint cards. With this kind of report, you won’t be able to see other crucial information that ought to be considered when making hiring decisions.
These are some of the details you will need to keep in mind as you try an Ohio background check. They discuss the laws, possible outcomes and places where you are most likely to find information.